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Vendor lifecycle management

The whole relationship. Not disconnected handoffs.

Manage the vendor lifecycle from onboarding and signed commitments through negotiation, renewal and exit. Keep the information, owner and next action together at every stage.

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Lifecycle stages

One record through the lifecycle

  1. 01 / Onboard

    Start with a usable vendor record.

    Bring in the vendor identity, agreements, commercial documents and connected system records. Assign a business owner and make gaps explicit.

    The connected evidence
    Vendor identity, contracting entities, source systems and missing information.
    The next action
    Resolve an ambiguous vendor match before combining records.
    Explore the unified record

  2. 02 / Agree

    Know what the business committed to.

    Connect signed agreements, pricing, scope and payment terms. Keep amendments and proposed changes distinct from the terms that govern today.

    The connected evidence
    Executed baseline, effective dates, item-level prices and applicable scope.
    The next action
    Review which amendment governs this item and location.
    Explore commercial history

  3. 03 / Manage

    Keep commitments, evidence and spend aligned.

    Review commercial obligations, available compliance evidence and payment context. Turn a missing document or mismatch into an owned follow-up.

    The connected evidence
    Signed requirements, invoice and PO context, observed evidence and open issues.
    The next action
    Request missing evidence and check its relevance to the signed requirement.
    Explore compliance & risk

  4. 04 / Negotiate

    Use the whole relationship to obtain hard savings.

    Build an actionable negotiation report. Choose the asks and let the Negotiation Agent conduct the exchange within your authority.

    The connected evidence
    Comparable prices, spend, commercial history, calculations and negotiation mandate.
    The next action
    Negotiate a lower rate or supported credit; retain the vendor response.
    Open the Negotiation Engine

  5. 05 / Renew

    Make renewal a decision—not a default.

    Review the relationship before the real contractual cutoff. Keep a separate rebate-program deadline separate from the SOW end date.

    The connected evidence
    Notice terms, program requirements, financial stakes and decision owner.
    The next action
    Approve the next move before the action-by deadline.
    Explore the Decision Calendar

  6. 06 / Exit

    Close the relationship without losing the record.

    Review notice, transition and final-payment obligations. Track the remaining actions and retain the agreement and commercial history for future reference.

    The connected evidence
    Termination provisions, final invoices, documented commitments and unresolved actions.
    The next action
    Assign exit obligations and verify completion; do not assume closing a task terminates an agreement.
    Review payment visibility

Onboarding and exit workflows are configured for your organization

The next step always has somewhere to go

One source of truth. A system of commercial execution.

The vendor record carries the history. Ask AI makes it usable. Agents prepare or perform approved work. The Decision Calendar keeps the time-sensitive decisions in view.

  1. 01 Record the commitment
  2. 02 Make the issue visible
  3. 03 Assign the owner
  4. 04 Act within authority
  5. 05 Verify the outcome

Put better vendor economics to work

Find the leverage. Put your agents to work.

See how Ask AI, specialist agents and the Negotiation Engine turn your vendor information into a plan for measurable value.

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ANALYZE · NEGOTIATE · ACT IN TIME