The working core of your system of commercial execution
The right action. Before the deadline.
Stay ahead of renewals—and the deadlines beyond them. See what needs a decision, when action is required, and what happens if you do nothing.
Decision Calendar
Your Decision Calendar
Commercial decisions, in the order they need action.
Decision Calendar
As of October 1, 2026
- In the next 90 days
- 6 decisions
- Need an owner
- 2 unassigned
- Beyond agreement end dates
- 1 program deadline
| Action by | Vendor / decision | Financial context | Owner | Status |
|---|---|---|---|---|
| Meridian FacilitiesNotice deadline | $84,000Annual contract value | Mary C. | Review required | |
| Aster TechnologyRebate program | Rebate eligibilityAmount to validate | Mary C. | Action required | |
| Kestrel IT SupportRenewal decision | $96,000Annual contract value | Daniel R. | Draft ready | |
| Pinebridge ConnectivityPrice adjustment | $126,000Annual contract value | Daniel R. | Review required | |
| Harbor Equipment ServicesNotice deadline | $62,000Annual contract value | Unassigned | Unassigned | |
| Northline PackagingVolume tier review | Volume discountEligibility to validate | Unassigned | Unassigned |
6 decisions shown
Meridian Facilities: Decide whether to renew the facilities agreement
Review required
- The decision
- Review the renewal requirement and decide whether to renew, renegotiate, or prepare a notice.
- If nothing happens
- The agreement renews for another year unless the required notice is given by the cutoff.
- Dates
- Action by October 16, 2026 · Agreement ends December 15, 2026
- Source
- Facilities agreement · Renewal provision
Decision owner: Mary C.
No message is sent. Preparing or approving a draft does not establish renewal, eligibility, or cash savings.
Aster Technology: Renew the rebate program separately from the SOW
Action required
- The decision
- The arrangement has a program action-by date that is separate from both its program expiry and the SOW end date.
- If nothing happens
- Rebate eligibility could lapse even though the SOW remains in effect. The program has its own renewal requirement.
- Dates
- Action by October 22, 2026 · Program ends October 31, 2026 · Agreement ends January 31, 2027
- Source
- SOW · Program-renewal requirement
Decision owner: Mary C.
No message is sent. Preparing or approving a draft does not establish renewal, eligibility, or cash savings.
Kestrel IT Support: Review the support renewal and proposed scope
Draft ready
- The decision
- Review the proposed service scope alongside the existing support agreement and spend context.
- If nothing happens
- A decision is needed before the renewal cutoff to preserve the ability to change the next term.
- Dates
- Action by October 29, 2026 · Agreement ends November 30, 2026
- Source
- Support agreement · Renewal terms
Decision owner: Daniel R.
No message is sent. Preparing or approving a draft does not establish renewal, eligibility, or cash savings.
Pinebridge Connectivity: Review the proposed price adjustment
Review required
- The decision
- Check the proposed increase against the applicable adjustment provision and supporting information.
- If nothing happens
- The opportunity to respond to the proposed price adjustment narrows after the documented review window.
- Dates
- Action by November 5, 2026 · Agreement ends May 31, 2027
- Source
- Connectivity agreement · Price-adjustment provision
Decision owner: Daniel R.
No message is sent. Preparing or approving a draft does not establish renewal, eligibility, or cash savings.
Harbor Equipment Services: Coordinate the equipment-service renewal
Unassigned
- The decision
- Assign an owner and compare relevant office-level service requirements before responding.
- If nothing happens
- The agreement renews unless the required notice is provided before the contractual cutoff.
- Dates
- Action by November 18, 2026 · Agreement ends January 17, 2027
- Source
- Equipment-service agreement · Renewal terms
Decision owner: Unassigned
No message is sent. Preparing or approving a draft does not establish renewal, eligibility, or cash savings.
Northline Packaging: Review eligibility for the next volume tier
Unassigned
- The decision
- Review qualifying volume and the written tier conditions before treating the discount as available.
- If nothing happens
- The documented eligibility review must be completed to establish the applicable tier for the next period.
- Dates
- Action by December 4, 2026 · Agreement ends March 31, 2027
- Source
- Price schedule · Volume-tier conditions
Decision owner: Unassigned
No message is sent. Preparing or approving a draft does not establish renewal, eligibility, or cash savings.
In the product
The date that actually matters
Give every agent-driven workflow a deadline and an owner.
The contractual cutoff, program expiry, and SOW end date can be different. Keep them separate.
- 01
Action by
The contractual cutoff that affects your rights or options. This is the deadline the Decision Calendar puts in view.
Defined by the applicable terms
- 02
Prepare by
An earlier working date your team chooses for preparation, review, and negotiation. It does not replace the cutoff.
Chosen by your team
- 03
Agreement or program end
The end of the relevant term or benefit period. The action you need to take may be due well before it.
Kept distinct from the action-by date
The deadline hiding in the SOW
The SOW end date didn’t tell the whole story.
In a client review, Cantabrix surfaced a rebate-program renewal requirement buried in the SOW. The program followed a different timetable from the SOW itself.
The finding exposed a decision the client had not realized was needed to preserve the benefit.
That is the difference between recording when an agreement ends and understanding when the business needs to act.
Anonymized, founder-reported finding. Renewal completion and cash savings are not claimed.
One relationship. Different deadlines.
The date that needs action
Rebate-program renewal
A separate requirement to preserve eligibility. Decision required
The date you might have tracked
SOW end date
Not a substitute for the program’s deadline.
The system of commercial execution
A finding does not save money. Acting on it can.
From an overlooked clause to an owned decision. Cantabrix connects what you know to what your team does next.
01 / Understand · Find the issue
Start with the evidence, not a hunch.
Open the relevant agreement, commercial terms, and spend. See why an AI finding deserves attention before deciding what to do.
Program requirement · explanatory summary
Rebate participation has a separate renewal requirement.
AI surfaces the requirement. Your team reviews the evidence.
02 / Prioritize · Know when to act
Make the deadline impossible to overlook.
Separate the actual contractual cutoff from the agreement end date. Put the financial consequence and the decision owner alongside it.
- Contractual action by
- October 22
- Program ends
- October 31
- SOW ends
- January 31
A later SOW end date does not preserve program eligibility.
03 / Act · Move the work forward
Give every decision a clear next step.
Assign the owner, prepare the vendor response, and move approved follow-up forward. Keep the work connected to its source and deadline.
Renew rebate-program participation
Mary C. · Decision owner · In progress
- Review the renewal requirement
- Prepare vendor follow-up
- Review and approve the response
Your team stays in control.
04 / Verify · Verify the outcome
A completed task is not a completed outcome.
Check the written response and the agreed change. Keep a potential saving, protected eligibility, and money actually realized distinct.
Outcome check: awaiting written confirmation
Was the program renewed on the agreed terms?
- Eligibility
- Not yet confirmed
- Rebate amount
- Still to validate
- Cash realized
- Not established
Evidence closes the loop—not a green checkmark alone.
A few practical answers
Before your next vendor decision.
Does “Action by” mean the reminder date?
No. It is the contractual cutoff that affects your options. Your team chooses an earlier working date for preparation and negotiation. Program expiry and SOW end dates remain distinct when the terms make them different.
What happens when a date or clause is unclear?
Unclear terms and missing information should stay visible for review. A missing date is not the same as confirmation that no deadline applies. Review the controlling agreement and any relevant amendments before acting.
Can my team take action from the Calendar?
The Calendar connects the decision to its evidence, owner, and next step. Use the negotiation and approved-action workflows to prepare the response and keep the work moving.
Does completing a task confirm the benefit?
No. A sent request is not a confirmed renewal, and preserved eligibility is not cash received. Review the written outcome and the financial evidence separately.
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ANALYZE · NEGOTIATE · ACT IN TIME